Seattle Marathon Association seeks F/T Office Assistant

The Seattle Marathon Association is looking for a full-time office assistant to join our small team. The office assistant will be responsible for providing general administrative support to the Executive Director as well as assist with the administration of event logistics. Additional responsibilities include, but are not limited to:

• Answering and forwarding incoming calls and emailsMaintaining event timeline and scheduling daily tasks
• Scheduling meetings and preparing agendas and board reports
• Some data entry and record keeping
• Assisting with the administration of event logistics, including corresponding with contracted employees
• Possibility to take on Kids Coordinator & Charity Partner Liaison roles

Qualifications:

The successful candidate will be self-motivated, detail-oriented and highly organized. He or she will be comfortable using Microsoft Excel, Word and Outlook. Should be a team player with excellent communication skills. Multitasking and prioritizing workflow are key skills for success in this role.  Good verbal and written communication skills are preferred, as you will be the primary respondent to phone and email inquiries that come into the office. Previous experience in an office environment is preferred, but not required. Background in customer service is a plus.

To Apply:

Submit your cover letter and resume to: info[at]seattlemarathon[dot]org. An email will be sent confirming receipt of your application. No phone calls, please. The interview process will include 2 paid introductory work days. Upon mutual interest, a two week trial period will follow. We are looking to hire by April 21^st, 2014. Pay to be determined by experience.

The Seattle Marathon Association (SMA) is a nonprofit organization governed by a ten-member Board of Directors. It is proud of its commitment to providing a quality running event in the Pacific Northwest, providing our sponsors with maximum exposure in association with the event and making a positive social and economic impact on the city of Seattle.  

Our annual Family of Events include:

• Seattle Marathon 10K Race on August 23^rd
• Seattle Marathon Santas vs Superheroes 5k Race on November 29^th
• Seattle Children’s Kids Marathon on November 29^th
• Seattle Marathon Health & Fitness Expo, November 29^th & 30th
• Amica Insurance Seattle Marathon on November 30th

Office Assistant Needed, event coordinating

The Seattle Marathon Association (SMA) is looking for an experienced, self motivated office assistant to join our family. Join us as we produce one of the best marathon/half marathon events in the Pacific Northwest.

Description:

You will assist our staff in executing a wide range of event production tasks, from the initial stages to event day facilitating to post-event follow-up.

This will start as a part-time position with potential to move to full-time and overtime in October and November. Hours would be Monday – Friday, with some weekends. All staff works Thanksgiving week and weekend (no work on Thanksgiving day).

Major Duties Include:

• Answering phones and emails
• Working with office staff to complete duties on event timeline
• Assisting with data entry of registrations
• Helping with organization of merchandise inventory records
• Representing SMA at other running events around the region
• Assembling documentation of event information/materials

The successful candidate will:

• Be reliable, punctual and self-motivated
• Possess professional attitude and communication style
• Be able to work on multiple assignments and meet multiple deadlines
• Possess strong organizational and problem solving skills and masterful follow-through ability
• Be dedicated, take ownership of your role
• Have initiative; not afraid to ask questions

Requirements:

• Office experience of 2+ years
• Proficient knowledge of Microsoft Excel and Word programs
• Excellent written & oral communication skills
• Available to work Thanksgiving week and weekend (Thanksgiving day will have off)
• Positive attitude

Background in running is a plus

Office has dogs

Position to be filled immediately

Pay: Hourly rate, based on experience

To apply: send email to info at seattlemarathon.org with resume and cover letter

The Seattle Marathon Association (SMA) is a nonprofit organization governed by a ten-member Board of Directors. It is proud of its commitment to providing a quality running event in the Pacific Northwest, providing our sponsors with maximum exposure in association with the event and making a positive social and economic impact on the city of Seattle.